<< Click here to display Table of Contents >> Navigation: Using TimeMap > Exporting Data:

Send to PowerPoint

Contents

The Send to Microsoft® PowerPoint feature allows you to export your timeline to a Microsoft® PowerPoint slide presentation. TimeMap automatically creates a title slide for your presentation and includes any hyperlinks to Windows files (links to non-Windows files cannot be included). You must have Microsoft® PowerPoint installed on your computer to use this feature.

You have two options for sending a timeline to PowerPoint:

•	One Slide per Fact — A single slide is created for each fact box in the timeline.

The first slide will be the presentation title page. The second slide will be the first fact of your chronology. The fact box retains your TimeMap fact style and format. Other fact boxes will display as semi-transparent and can be hidden from view.

•	One Slide per Page — Multiple fact boxes display on a single slide.

Send to PowerPoint options permit you to fade flags or hide flags, such as hiding future flags. You can also choose whether to create hyperlinks to Windows files and select the page break mode. See the Creating Hyperlink Considerations table for more information.

Everything in your TimeMap timeline will be sent to PowerPoint, except for the page border frame (this includes the header and footer graphics). The page border is not sent because it is printed outside the margins of the page and the PowerPoint slides do not include space for the margins. The orientation of the title page is also changed to match the orientation of the timeline if necessary. You can only have one page size and orientation in a PowerPoint presentation, TimeMap allows you to have a different paper orientation for your title page and introductions. You may notice that a title page that prints as one page from TimeMap may appear as two pages in PowerPoint. This would likely be caused by the change in orientation of the title page to match to orientation of the timeline.

When fact boxes with linked files are included in the presentation, you can easily open the file to share it with your audience. You can choose to not include linked files if you do not want the hyperlinks to display during a slide show or you are saving the PowerPoint file onto a computer that does not have the linked files on it. If you email the PowerPoint file to another person, they will not be able to open the linked files.

Review the following table for more information about creating hyperlinks.

Creating Hyperlink Considerations
Creating Hyperlinks	TimeMap is only able to create one hyperlink per fact box when using the Send to PowerPoint feature.
	TimeMap can only create a hyperlink for files that can be opened in the Windows Files viewer.
	If a fact box has multiple linked files, TimeMap will create a hyperlink only for the first linked file and skip the others.
	TimeMap timelines created from a CaseMap file will retain linked files when you send the timeline to PowerPoint, as long as the linked files can be viewed in the Windows Files viewer. * Links created using the Send to CaseMap feature in litigation support applications will likely not be sent to PowerPoint. This includes using the Send to CaseMap tool in Adobe Acrobat, Binder, Concordance, IPRO, JFS Litigator's Notebook, KPMG's Discovery Radar, LiveNote, Sanction, and Summation. The links to these applications do not use the Windows Files viewer and require special interfaces that are restricted by PowerPoint.
	Hyperlinks to Adobe Acrobat PDFs can be created if TimeMap's file viewer setting is set to the Windows Files viewer and the linked file value only includes the file path and name of the Adobe PDF file you want to link to. To modify the file viewer, right-click on the fact box that contains the hyperlink and click Properties. In the Fact Box Properties dialog box, click the Linked Files tab. Click the Edit button to open the Linked File Properties dialog box. In the File Viewer list, click Windows Files. Click OK to save the settings.
	TimeMap can create hyperlink to web pages/URLs if TimeMap's file viewer setting is set to the Windows Files viewer. The linked file value must be a valid URL that begins with Internet protocol. For example: http://www.lexisnexis.com/casemap.
Viewing Hyperlinks	Hyperlinks in the PowerPoint presentation are invisible rectangular shapes placed over the associated fact box. In Slide Show view, the mouse pointer will display as a hand icon if the fact box contains a hyperlink. In Normal view, right-click on the fact box and click Open Hyperlink.
Editing Hyperlinks	You can edit a hyperlink in PowerPoint that is sent from TimeMap. First ensure that you are in Normal view. Right-click on the fact box containing the hyperlink you want to edit and then click Edit Hyperlink on the submenu. If the hyperlink you are editing appears on multiple slides, you must make the edit in each location where the hyperlink exists.
Deleting Hyperlinks	To delete a hyperlink in PowerPoint, first ensure that you are in Normal view. Right-click on the fact box that contains the hyperlink and click Remove Hyperlink on the submenu. If the hyperlink you are deleting appears on multiple slides, you must delete it in each location where the hyperlink exists.
Troubleshooting hyperlinks	If you cannot open a hyperlink and receive the error message, "Cannot open specified file", the most likely cause is that the file path in the specified hyperlink is not valid or the file does not exist at the file path specified in the hyperlink. This problem can easily occur if you move the PowerPoint presentation to another computer.
	If a Windows file hyperlink opens from TimeMap, it should also open from PowerPoint. The easiest way to fix broken hyperlinks is to edit them in TimeMap and then resend the visual to PowerPoint.
	If you email the PowerPoint presentation to another person, the hyperlinks will only work if the other person has access to the linked files. For instance, if you have a hyperlink to a PDF stored in your computer's local hard drive (c:\my_pdfs\my_pdf_doc.pdf), this hyperlink will likely not work on other computers. In order for this hyperlink to work on other computers, the file must exist within the exact same folder and with the same file name as is specified in the hyperlink value. Hyperlinks to URLs or web addresses should be universal and work on different computers.

1.	On the File menu, click Send to and then click Microsoft PowerPoint.

2.	Select One Slide Per Fact or One Slide Per Page.

3.	In the message regarding linked files, click Yes.

The timeline now displays in a PowerPoint slide presentation.

4.	Click to navigate the presentation:

•	In Normal view, click on each slide to navigate the presentation.

•	In Slide Show view, click on the slide to navigate from fact flag to fact flag.

In PowerPoint, double-click any timeline element for the option to convert it to a Microsoft Office drawing object. If you click Yes, you can then edit any element of your slide using PowerPoint's Picture Tools.

There are two ways you can open a linked file attached to a fact box:

•	In Normal view, right-click on the fact box and then click Open Hyperlink.

•	In Slide Show view, place your move pointer over the fact box to display the file path and click on it to open the attachment.

In the message to open the file, click Yes.

to PowerPoint settings

1.	On the File menu, click Send to and then click Send to PowerPoint Options.

2.	In the Options dialog box, click the Send to PowerPoint® tab.

3.	In the General Options area, select or clear the Create hyperlinks in slides to Windows Files linked files check box depending on your preference.

Once this setting is disabled, TimeMap will no longer create hyperlinks for any timeline you send to PowerPoint.

Reasons to disable this setting include:

•	Not wanting to display the hyperlinks in a PowerPoint Slide Show.

•	Moving the PowerPoint presentation to a computer that does not include the linked files.

4.	Next to Past Facts and Future Facts, click the down arrow and select the option you want: Normal, Hidden, Transparent.

5.	In the Transparency list, click the arrows to increase or decrease transparency for both past and future facts.

The default setting is 50%.

6.	In the overlapping page breaks area, select the page break mode you want to use.

7.	Click OK to save your settings.

in PowerPoint

You can edit and customize your timeline presentation using the many tools provided internally by Microsoft PowerPoint. You are able to add, delete, and rearrange slides, and you can add additional elements to slides TimeMap creates. However, you will not be able to modify the timeline elements that TimeMap generates. For instance, you cannot reposition fact boxes, edit text, or change colors, once a fact box is in PowerPoint. Any physical changes to the timeline elements must be made in TimeMap and then sent to PowerPoint. Each slide TimeMap creates is actually an enhanced metafile picture object placed on a PowerPoint slide. Therefore, the individual timeline elements are not editable within PowerPoint.

Working in full-screen presentation mode

Send to Sanction

Send to CaseMap

Need additional help? Email the CaseMap Support team at: casemap.support@lexisnexis.com, or contact a support representative at 800.543.6862 (Option 2, then Option 4). The CaseMap Support team is available between the hours of 9:00 a.m. to 7:00 p.m. Eastern Time, Monday - Friday.

Copyright © 2018 LexisNexis. All rights reserved.