Available for Download: The New Form I-9

I-9, Employment Eligibility Verification

• Download Form I-9 (447KB PDF)
• Download Form I-9 in Spanish (May be filled out by employers and employees in Puerto Rico ONLY) (443KB PDF)
• Download Form M-274, Handbook for Employers (1KB PDF)

Purpose of Form :

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. Employers must retain Form I-9 for a designated period and make it available for inspection by authorized government officers. NOTE: State agencies may use Form I-9. Also, some agricultural recruiters and referrers for a fee may be required to use Form I-9.

Number of Pages: 9

Edition Date: 03/08/13.  Although employers should beging using the 03/08/13 dated form right away, older forms dated 02/02/09 and 08/07/09 will be accepted until May 7, 2013. After May 7, 2013, only the 03/08/13 will be accepted. The revision date is on the lower left corner of the form.

Where to File: Do not file Form I-9 with USCIS or U.S. Immigrations and Customs Enforcement (ICE). Employers must have a completed Form I-9 on file for each person on their payroll who is required to complete the form. Form I-9 must be retained and stored by the employer either for three years after the date of hire or for one year after employment is terminated, whichever is later. The form must be available for inspection by authorized U.S. Government officials from the Department of Homeland Security, Department of Labor, or Department of Justice.

 

Filing Fee: $0

Special Instructions :

The Spanish version of Form I-9 may be filled out by employers and employees in Puerto Rico ONLY. Spanish-speaking employers and employees in the 50 states and other U.S. territories may print this for their reference, but may only complete the form in English to meet employment eligibility verification requirements.

On March 8, 2013, a new version of the Form I-9 was released. The Handbook for Employers (M-274) guide to using the Form I-9 is in the process of being updated to correspond to the new form and will be released soon. Please follow the instructions on the new form until the handbook is updated.

This page can be found at http://www.uscis.gov/i-9