Greetings, we have three rate levels set up for a staff person that we need to change the dollar amount for. What will happen to billing items that he has entered (billed and unbilled ones) if we change the amount? Would it be better to create a new rate table and assign the new rate table to him? we are concerned about the existing billing items - both billed and unbilled and if they will lose the current rate if we update the current rate table or create a new one. What is the best way to handle this? We are on TM/BM 10 Enterprise SP3 Hotfix 1011.
If you change the rate, the existing items will not be changed, unless you edit them and tab through the fields.
In Billing Matters, there is an effective date field on the rate tables. You should open the rate table you want to change, put in the effective date and then the new rates. If the timekeeper puts in billing items before the effective date, they will have the old rate. If they are entered with a date on or after the effective date, they will have the new rate.
Please be aware the date used for the effective date on the billing item is the Bill Date field, not the (Record) Date field.
Caren Schwartz (Moderator/CIC)
& Time &
Cents Consultants, LLC
www.3545consulting.com / www.timeandcents.com
Software for Managing Time, Money
Time Matters, Billing Matters,
Billing Matters Plus, PC Law CIC
Hi Caren, Thanks for your response. We don't have the "effective date" option because this has not been enabled in the program level set up. Do you see any problem with just modifying the dollar amounts in the current rate table? Will we break anything? Or should we set up a new rate table for this user and assign it to him? we are of course concerned about data integrity and "breaking" things so what is the best?
Turning on "use effective dates" will not hurt. After you turn it on you might want to check the rate tables to make sure that future effective dates weren't ever setup by someone testing. But there shouldn't be a problem.
You can change the users rate in the rate table if you want the change to take place immediately and are not worried about slips being entered for old dates with the "wrong" rate.