I have just run the Billing (AR) GL Distribution Detail Report and have received several errors because of Missing General Ledger Accounts for specific billing items.
I can't figure out how to correct these errors. There does not seem to be anyway to manually add a GL account to a billing item. It seems that the GL Account is automatically added by BM and if BM leaves it out, then there is no way to fix it.
I'm hoping someone knows a way to fix this. Here's more details.
Whenever a new matter is created, we always select a default GL Account in the billing preferences. As we create billing items, (in most cases) the default GL Account is applied to the billing items. After the items have been invoiced, client makes a payment. When the Billing (AR) GL Distribution Detail Report is run, the default GL account is shown for all the individual billing items that were paid with that payment.
But with some of our matters, the default GL account is not shown for the billing items. If the problem occurs, it is with every billing item paid for that matter. Since these items have no GL Account, they cannot post. I would like to manually add the GLs, but can't find a way to do it. I would be willing to delete and re-create the billing items, but that doesn't work either. The recreated billing items have the same problem. I've double checked the bill preferences and a the default GL is specified.
Is there some other setting needed to get BM to use a GL?
Cedar Rapids, IA
Caren Schwartz (Moderator/CIC)
& Time &
Cents Consultants, LLC
www.3545consulting.com / www.timeandcents.com
Software for Managing Time, Money
Time Matters, Billing Matters,
Billing Matters Plus, PC Law CIC
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Payments not applied to bills credit the account 'suspense'. Find this account at program level setup, (alt+shift+P), on the billing tab, on the accounting tab. Whatever account is in the 'suspense' field will get the credit when a payment is not fully applied to an invoice. My humble opinion is that this account should be a liability, but there are many who make this account a fee income, and name it something like 'uncategorized income'. I agree fully with your suggestion that correct entries should be allowed to post out without having to modify dates and types, and will enter it on the 'wish list'. I am mindful, however, that firms print out the distribution report, and so those error items would be listed without actually being part of the posting. A small price to pay, though, for keeping up with items that are correct.
Kathy Burger PREMIER LEVEL CIC - PCLaw, Time and Billing Matters Plus Certified Kathy Burger Consulting, LLC 200 Windward Ave. Beachwood, NJ 08722 732-279-6301 Kathy@KathyBurgerConsulting.com
Marcus A. Roland Roland Niemi Law Group, PLLC P.O. Box 910454 Lexington, KY 40591-0454 mroland @ rolandniemi . com www.rolandniemi.com Time Matters Professional 8.0
I had no luck and gave up for a while. I've now revisited this problem. I still can't find the inv & allocations tab. Attached is a screenshot of the window I get.
Don't have version 8 handy but look at the tabs withing the billing. I believe it is the billing sub-tab but it might be one of the others.