I need to extract a report of those matters only that have General Retainer Balances arising out of Retainers Carried forward during prior billing. I don’t want all matters with General Retainer balances.
Where can I get that report?
There is no distinction between an overpayment and a general retainer, unless you put your retainers into the trust account. You can run a WIP report and under the "other" tab uncheck everythihng except retaihners, which will give you both.
Pat Cunningham, PCLaw CIC, Time Matters CIC
C & S LegalTech Consulting Group, LLC
The report can be filtered further without having to remember date ranges. One can add a further line under Advance Search filters - "Invoice Number" "Is Blank". This will produce all matters that have unused General retainers created at Billing that have not been billed out to date.
The above report is useful as it may indicate errors at Billing which have not been picked up by the billing staff. Normally at the Pre-Bill stage of a billing run, the amounts to be transferred from Trust to General immediately prior to billing to be applied at Billing may have been incorrectly determined - either the Trust Transfers are higher than the charges to be billed or there have been errors made at Fee changes and changes to Disbursements amounts at "Prompt for changes to Billed Amount" stage. These anomalies should be picked up when final bills are produced before signing off. The bill token "Retainer Balance" which is standard on all or bill templates is useful in this case. However from my experience of reviewing other firms accounting data, this oversight is common.