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Keeping track of 3rd party property (not funds) 1.14 Disciplinary Rules

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Top 75 Contributor
Posts 41
Jwyatt Posted: Mon, Mar 12 2012 4:50 PM

The Disciplinary rules, in Texas at least, call for attorneys to keep track of property entrusted to them from clients. "

Other client property shall be identified as such and

appropriately safeguarded. Complete records of such account funds and other property shall be

kept by the lawyer and shall be preserved for a period of five years after termination of the


It seems like we should utilize Time Matters for this purpose.  Has anyone else already done so and if so, what method have you used? It seems like we should record the nature of the property, where we are holding it, and its ultimate disposition.

I'd be interested in ideas.

Jeff Wyatt
Abilene, Texas

Top 500 Contributor
Posts 5

Jeff - 

I am curious what type of other client property you might be retaining for clients.  If you can let me know what you are looking to document I might be able to give you some suggestions.

Jennifer Rathbun

Top 75 Contributor
Posts 41
Jwyatt replied on Wed, Mar 14 2012 4:14 PM

original records/documents, tangible evidence, heirlooms in estate litigation, wills?

I've experimented with having a document template where such items can be "received" as well as returned.  Generating this document on the Time Matters document tab for the matter gives me a matter by matter record and if we code those as "Property" I can then produce a list of all third party property we have on hand.

It's more cumbersome than I would like because it is not something we frequently do.  We are about out of User Defined fields which would be a simpler answer.

Top 10 Contributor
Posts 1,699

I would look at using a user defined record type for property. These can be associated with the matter and you could have different types of user defined property based on codes. You could then produce appropriate lists by matter.


Caren Schwartz (Moderator/CIC)

35-45 Consulting

& Time & Cents Consultants, LLC

Southport, CT /


Software for Managing Time, Money & Information

Time Matters, Billing Matters, Billing Matters Plus, PC Law CIC


Top 500 Contributor
Posts 5

Have you looked at custom forms?  You could create a fillable form and code it to make it searchable.  It sounds similiar to the document creation steps you are taking.  If you don't do this on a regular basis user defined fields may not be the best answer, especially if you are running low or out of those options.

Jennifer Rathbun

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