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Document Access Reporting

Some documents may hold a particular interest to members of an organization and will be accessed frequently by them. These documents could include specific news or magazine articles, documents and reports related to a specific work project, or documents about the organization itself. Or, some organizations may want documents stored locally so that they can be indexed and retrieved using their Document Control System. Therefore, some organizations have requested permission to store some documents on and serve them from their local server.

Since LexisNexis® is committed to calculating accurate document accesses and paying our information vendors the appropriate royalties due them, we have provided a mechanism to determine document accesses when served from a source outside the LexisNexis system.

To resolve this issue, a mechanism for reporting external document accesses was developed. This mechanism is used in conjunction with a agreement between LexisNexis and the requesting organization as to how this process will be implemented.

Note: Since most sources are covered by an organization's subscription agreement, these access counts should not impact the invoice your organization receives. However, some sources may be considered premium or be outside the boundaries of the subscription. In these cases, those counts would be used to calculate additional charges just as though those documents were accessed directly from the LexisNexis Research Services.

How Does It Work?
All document views that require access reporting, e.g. FullText, contain a documentToken meta tag such as the example shown below:

. . .
<meta content="ee29e493d7dd3904aeddb1eb7a6d9a71a993926cd2f204bd2addac341ba678c61ab9ed58c5
db852f15feb0b615470533776aab91c0" name="documentToken"/>
. . .

Your user-agent applications must store that token and provide a mechanism for maintaining a count of each time that particular document is accessed from your local server. Then, at regular intervals a ReportDocumentUse message must be issued for those documents accessed from your local server along with the current access count for each one. The maximum time between usage reports to LexisNexis is 24 hours; however you can report more frequently if it better suits your client implementation. The response message will indicate that the document access count reports were received and the count for those documents that were reported successfully should be reset.

Click here to return to the API Reference Guide and access details about Document Access reporting.