Batch printing linked PDFs

The Batch Print PDFs tool allows you to print a set of PDFs in a spreadsheet that were linked using the Send to CaseMap utility in CaseMap. Documents that were manually linked to records in a spreadsheet will not be included. Only spreadsheets with linked documents (e.g., Documents) will be printed. The Batch Print PDFs feature can be accessed from Reports ribbon > Batch Print.

 

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The Batch Print Wizard allows you to select which files you want to print and includes color and annotation print options. See About DocManager and Batch printing linked documents.

 

You must have Adobe® Acrobat v6.0+ (Standard or Professional) installed on the same computer as CaseMap to use this tool. This feature is not available to use with Adobe® Reader.

 

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We recommend you use this feature only when you really need to print all selected documents at one time. The printer selected may be tied up printing hundreds of pages and other staff may not have access to it for some time. Be certain your printer has adequate paper and ink to accommodate the number of pages being printed. And alert other staff prior to printing. For an alternative print option, see Embedding linked documents in reports.

 

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The Batch Print Wizard allows you to select which files you want to print and includes color and annotation print options. See About DocManager and Batch printing linked documents.

 

 

hmtoggle_plus1To batch print in CaseMap
1.In the Case Shortcuts pane, click on the Documents spreadsheet in the All Shortcuts task pane.
2.On the Reports ribbon, click Batch Print, and then select one the following options:
a.When the Batch Print Wizard launches, click Next.
b.In the Review Documents dialog box, review the documents you want to print from the current spreadsheet.

Batch Print Wizard > Review Documents

If you want to remove a document from batch, select the document in the Documents to print box, then click the Remove button.

c.Click Next to continue.
d.In the Document Content Colors dialog box, select a document content color option:
•Use the original document content colors
•Convert all of the document content colors to grayscale
•Display text in the document in black

Batch Print Wizard > Document Content Colors

e.Click Next to continue.
f.In the Annotations dialog box, select whether you want to print annotations, and then click Next to continue.

Bath Print Wizard > Annotations

If Yes, click on the color for which you want annotations to print in the Color list, and then click Next to continue.

g.In the Output Destination dialog box, select the printer you want to use in the Printer list.

Batch Print Wizard > Output Destination

Do not select a printer that generates files. Otherwise, the printer will prompt you to save a file for every document printed.

h.Click Next to continue.
i.In the Review Options and Start dialog box, review your selected options, then click Next.

Please wait.

j.In the Complete dialog box, review the number of documents that printed successfully, then click Finish.

Batch Print Wizard > Complete
a.When the Batch Print Wizard launches, click Next.
b.In the Review Documents dialog box, review the documents you want to print from the current spreadsheet.

Batch Print Wizard > Review Documents

If you want to remove a document from batch, select the document in the Documents to print box, then click the Remove button.

c.Click Next to continue.
d.In the Document Content Colors dialog box, select a document content color option:
•Use the original document content colors
•Convert all of the document content colors to grayscale
•Display text in the document in black

Batcch Print Wizard > Document Content Colors

e.Click Next to continue.
f.In the Annotations dialog box, select whether you want to print annotations, and then click Next to continue.

Batch Print Wizard > Annotations

If Yes, click on the color for which you want annotations to print in the Color list.

Select how you want to add annotations to the PDF files:

•Create PDF comments that include annotation notes
•Make the annotations a permanent part of the content
g.Click Next to continue.
h.In the Output Destination dialog box, click the Browse button to navigate to the network folder where you want the files saved, and then click OK.

Batch Print Wizard > Output Destination

i.Click Next to continue.
j.In the Review Options and Start dialog box, review your selected options, then click Next.
k.In the Complete box, review the number of documents that printed successfully.

Batch Print Wizard > Complete

l.Optional: Click the link Click here to open the output folder to review the printed output.
m.Click Finish to close the wizard.
a.On the Batch Print submenu menu, click To TIFF.
b.When the Batch Print Wizard launches, click Next.
c.In the Review Documents dialog box, review the documents you want to print from the current spreadsheet.

Batch Print Wizard > Review Documents

If you want to remove a document from batch, select the document in the Documents to print box, then click the Remove button.

d.Click Next to continue.
e.In the Document Content Colors dialog box, select a document content color option:

Use the original document content colors

Convert all of the document content colors to grayscale

Display text in the document in black

Batch Print Wizard > Document Content Colors

f.Click Next to continue.
g.In the Annotations dialog box, select whether you want to print annotations, and then click Next to continue.

Batch Print Wizard > Annotations

If Yes, click on the color for which you want annotations to print in the Color list.

h.Click Next to continue.
i.In the Output Destination dialog box, click the Browse button to navigate to the network folder where you want the files saved, and then click OK.

Batch Print Wizard > Output Destination

j.Click Next to continue.
k.In the Review Options and Start dialog box, review your selected options, then click Next.
l.In the Complete box, review the number of documents that printed successfully.

Batch Print Wizard > Complete

m.Optional: Click the link Click here to open the output folder to review the printed output.
n.Click Finish to close the wizard.

 

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Need additional help? Email the CaseMap Support team at: casemap.support@lexisnexis.com, or contact a support representative at 800.543.6862 (Option 2, then Option 4). The CaseMap Support team is available between the hours of 9:00 a.m. to 7:00 p.m. Eastern Time, Monday - Friday.

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