Video clips can be any selected text in a transcript or annotations made of video transcripts during review. To identify video clips you want to export, you can read the transcripts or search them using TextMap's Search functions. Or you can review the Annotations pane to find a desired passage by scanning your notes, linked issues, linked facts and text highlights for a selected transcript.
You can export the clip to a Windows Media file (*.wmv), insert it into an existing PowerPoint presentation, or put it into a new PowerPoint presentation. Exporting to PowerPoint requires version 2002 or higher. Although the default location for a saved *.wmv file is My Media\My Videos, TextMap also allows you to determine where you want to save exported video clips.
You'll need Windows Media Encoder version 9 or higher to export clips. You may have installed the encoder as part of TextMap's Install Wizard. If not, TextMap will look for the encoder on your computer when you try to export a clip. If you don't have Encoder TextMap provides a link to a Microsoft Downloads page where you can get more information about the free component and download it.
If you are exporting a video clip to a Microsoft PowerPoint presentation, the video clips displays on a slide with a page/line reference and all the text from the annotation, along with an image of the first frame of the video clip. TextMap saves exported clips as Windows Media (*.wmv) files in the same location as the presentation. Double-click the image in PowerPoint's Normal mode or click on it in Presentation mode to play the video.
| 1. | In the Annotations pane, right-click on the annotation that you wish to export and then click Video and Export Clip. |
You can also click on the Annotations menu, click Video and then click Export Clip.
Or, you can right-click on the color annotation in the transcript and then click Video and then click Export Clip.
| 2. | In the Export Video Clip dialog box, select the option you want. |
To a Windows Media Video (.wmv) file
| 1. | In the Save exported video clip as dialog box, navigate to the folder where you want to save the file. |
| 3. | In the message box, click OK. |
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To a new PowerPoint presentation
| 1. | In the Create new PowerPoint presentation dialog box, navigate to the folder where you want to save the file. |
A PowerPoint file launches that includes the video snippet with annotated text and page/line number reference.
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To an existing PowerPoint presentation
| 1. | In the Choose a PowerPoint presentation to export to dialog box, navigate to the folder the file is saved and select it. |
The exported clip is added to a new slide in the presentation.
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| 1. | In the Annotations pane, right-click on the annotation that you wish to export, click Video, and then click Export Multiple Clips. |
You can also right-click on the color annotation in the transcript, or click on the Annotations menu, click Video, and then click Export Multiple Clips.
The Export Multiple Video Clips Wizard displays.
| 2. | In the Export Multiple Video Clips wizard, click Next to open the Limit Annotations by Issue dialog box. |
| 3. | Select one of the following: |
| a. | Select the Yes, include all annotations check box to export all annotations. |
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| a. | Select the No, only include annotations linked to the selected issues check box to include only the annotations that are linked to the issues that are selected here. |
| b. | In the Select issues to include area, select the check box(es) for all annotations to be included in the export. |
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| 4. | In the Export Multiple Video Clips wizard, click Browse to locate a storage location/folder for the exported file. |
| 5. | In the Browse For Folder dialog box, click OK. |
The Export Multiple Video Clips Wizard opens, displaying the location/path of the exported files.
| 6. | Click Next to export the video clips. |
The Exporting Video Clips screen displays.
Please wait while TextMap exports the video clips.
| 7. | Optional: In the Exporting Video Clips window, click Cancel to stop the export. |
| 8. | In the Completing the Export Video Clips wizard, click Finish. |
TextMap completes the export and stores the file(s) in the selected folder. It makes the name of each file unique by adding a number to the end of it (e.g., Deposition of Wayne Varvaro Pg 4 Ln 6 - 7 (2).wmv), where (2) is the unique identifier.
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If you have a number of clips it may not be practical to email the presentation and clips. In that case, using a USB drive or burning the presentation and related *.wmv files to CD may be a better option for you. This options also allows you to transfer a PowerPoint presentation from your office computer to a laptop, if need be.
You can move saved *.wmv file clips by copying them onto portable storage media like a USB flash/thumb drive or CD. If you saved the files to the default location the clips will be in My Media/My Videos.
When you move a PowerPoint presentation with clips make sure you take along the exported video files (*.wmv) that are in the same folder with the presentation file. The video files will have names like "Deposition of Wayne Varvaro Pg 5 Ln 13 - 18.wmv". Save the presentation and associated videos in the same folder.
Your presentations and clips will play from a CD or USB drive.
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To export video clips
