Virtual General Meetings: Use of Technology

This Practice Note for general reference produced in partnership with Sun Lawyers LLP provides an overview of the relevant provisions in the Companies Ordinance and Model Articles that allow companies to hold fully virtual, hybrid, or physical general meetings. It explains key concepts like "virtual meeting technology" and the requirements for specifying the meeting venue and technology in the notice.

In it, readers will find details on the permitted modes of holding meetings, such as "a company may hold a general meeting: (a) at a physical venue (b) by using virtual meeting technology; or (c) both at a physical venue and by using virtual meeting technology." It also covers procedures around quorum requirements and adjournment of meetings.

This Practice Note references the Companies Registry's "Guidance Note - Good Practice on Holding Virtual or Hybrid General Meetings" as well. Whether you're a company secretary, legal professional or just want to learn more, download this free resource now for a comprehensive guide on leveraging technology for general meetings in Hong Kong.