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Move Cases and Media Files

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This topic discusses procedures and considerations related to using the Windows® file system to move the actual source files of your case from one computer or device to another.

If you want information on moving case items within the Sanction program, see: Moving Exhibits and Media. And for information about moving the folders you create within Sanction, see: User Folders.

We strongly recommend you only work on case files housed on your local computer, rather than working on a case you access on a network. Working on cases located on a network can corrupt case backup files.

How Sanction files are organized in the Windows® file system

On the Windows® file system, a Sanction case consists of a case file, a case folder, a set of subfolders within the case folder, and the files for various items in the case, such as exhibits, media, and transcripts.

These are described as follows:

•	Case file. The case name is the same as the file name. The file name ends with the .lns3 extension.

•	Case folder. Sanction creates a case folder with the same name as the case file, and in the same folder location as the case file.

•	Case subfolders. When the case folder is initially created, it contains three subfolders: Exhibits, Transcripts, and Media.

•	Exhibits contains the exhibits you import the case, as well as screen captures, text clips, and video stills that you create while working in your case.

•	Transcripts contains the transcripts you import into the case. The textual part of a synchronized transcripts are also kept here but not the media. For more information on synchronized transcripts, see: Synchronized Transcripts.

•	Media may contain some or all of the audio and video files for your case. When you import media into your case, Sanction just creates a link to the media file. Sanction does not copy the media to the case folder on the Windows file system, as it does when you import exhibits and transcripts.

To move a case to a different folder on the same computer

1.	Click the FILE tab.

2.	If the case you want to move is open then click Close.

3.	Select Open and then click Recent.

4.	If the file you want to move is listed in the Recent Cases list, then right-click the case and then click Remove from list.

5.	Switch from Sanction to Windows Explorer.

6.	In Windows Explorer, open the folder that contains your case file (.lns3) and folder. The case file and folder always have the same name.

7.	Use Windows Explorer to move the case file and folder to the destination folder.

The moved case can be opened in Sanction.

To move a case to a different computer

If your case includes video files that are located outside of the Sanction case folder, consider running the Copy Video Files command prior to moving your case files. The Copy Video Files command copies video files to the \Media folder of your case.

For more information, see: Copy Video Files to the Case Media Folder.

1.	Close Sanction.

2.	In Windows Explorer, open the folder that contains your case file (.lns3) and folder. The case file and folder always have the same name.

By default, this folder for cases is: <User's Documents Folder>\LexisNexis\Sanction\. To learn more about viewing or changing the current location for cases, see: Change the Default Case Path.

3.	Use Windows Explorer to move or copy the case file and folder from the source computer to a removable drive and or other storage media.

4.	Copy the case file and folder from the removable drive or transfer device to the destination computer. If the source and destination computer are networked, it may be possible to transfer the case file and folder across the network without a removable drive.

5.	On the source computer, if any case media files for the case were stored outside of the case's Media folder, do the following:

•	Copy or move the media files from the source computer to a folder on the destination computer.

•	Update preferred media paths in the case as needed to reflect changed paths to the media. For more information on working with preferred media paths, see: Preferred Media Paths.

Main considerations

When you move a case, remember these tips:

•	Always keep the case file and the case folder together in the same folder.

•	Do not change the name of the case file or the case folder.

•	Do not change the contents of the case folder.

•	For media stored outside of your case \Media folder, make sure to move it too. To help prevent video from being left on the source computer, you can run the Copy Video Files command prior to moving case files. For more information see: Copy Video Files to the Case Media Folder.

•	If you choose not to copy the video and other media files to the \Media folder of your case, after the case is moved, make sure to register the new path to the media as a preferred media path. For more information, see: Preferred Media Paths.