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Annotate in Real Time

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While running a presentation, you can annotate exhibits from the main program window if Sanction is set to run on 2 displays. Alternatively, you can annotate by using annotation tools available in the presentation window.

For information on Annotation Tools, see: Annotation Tools.

To apply annotations from the main program window

1.	Set the presentation to open on Display 2, add an exhibit to a presentation, and show the exhibit in the presentation.

•	For information on using a second display see: Presenting on a Second Display.

•	For information on adding items to a presentation, see: Add and Remove Items.

•	For information on showing an exhibit in a presentation, see: Using the Show Item Command. See also: Controlling Item Presentation.

2.	In the main program window, on the HOME tab, click the Exhibits navigation bar.

3.	Click the exhibit page that is currently being presented.

4.	On the IMAGE TOOLS tab, select an annotation tool and apply your annotation. For more information, see: Annotation Tools.

As you apply annotations, they are reflected in real time in the presentation window.

You can setup annotations ahead of time and then have them appear on cue in the presentation window by using annotation layers. For more information, see: Annotation Layers.

To apply annotations from within the presentation window

1.	Open the exhibit you want to annotate in the presentation window.

2.	In the item presentation window, click the annotation tool icon.

PresentationWindowToolsAllAnnotationToolHighighted

The annotation tools gallery opens.

PresentationWindowToolsAllAnnotationToolsExpanded

Annotation tools gallery in the presentation window

3.	Select an annotation tool and then apply it to the exhibit window as needed.

For descriptions of available annotation tools, including how to set certain defaults, see: Annotation Tools.

To add annotation layers from the presentation window

You can apply your annotations in layers in the main program window or in the presentation window. This procedure describes how to add annotations in layers while working in the presentation window. For information on working with annotation layers while working in the main program window, see: Annotation Layers.

1.	In the presentation window, open the exhibit you want to work with.

When you click the exhibit, Layer 1 is active by default.

2.	Add annotations that you want to appear automatically each time the exhibit is opened.

During a presentation, when you first open an exhibit, Layer 1 is selected and visible. All other layers are hidden.

3.	In the item window, click the tools icon.

PresentationWindowToolsShowLayersButtonHighlighted

4.	Select Layers.

PresentationItemWindowToolsSelectedLayersAndLayout

By default, Layer 1 is selected and visible

5.	Select the radio button to the left of 2.

The Layers tool box closes. Layer 2 is visible and active in the presentation window. Any annotations added now are applied to Layer 2.

6.	Add annotations to Layer 2 as needed.

7.	If you want to add more layers, click the tools icon again. Then repeat the steps to select an annotation layer and add annotations to it.

To show or hide annotation layers from the presentation window

This procedure assumes that the exhibit you are presenting already has annotations applied to it on separate layers.

The presentation window provides keyboard shortcuts to toggle whether layers are shown or not. For more information, see: Keyboard Shortcuts.

1.	In the presentation window, open the exhibit you want to work with.

2.	In the item window, click the tools icon.

PresentationWindowToolsShowLayersButtonHighlighted

3.	Select Layers.

PresentationItemWindowToolsSelectedLayersAndLayout

By default, Layer 1 is selected.

4.	Select the icon to the right of the layer number you want to become visible. Note that Layer 1 cannot be hidden.

The universal no icon means that the layer is hidden. An eye icon means that the layer is currently visible. In the following graphic, layers 1 and 2 are visible.

PresentationWindowLayersWithLayer2Visible

Layer 1 is selected, and layer 2 is visible as well as layer 1.