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How do I verify that citations in my document are formatted correctly?

While drafting your document, you can check your citations to make sure they are formatted correctly. Lexis® for Microsoft® Office can identify all potential citations and detect problems with them. When problematic citations are found, Lexis® for Microsoft® Office can offer suggestions for correcting them.

If the citation is valid and formatted properly, its long and short form will be updated as you make changes to the document.

To check the format of citations in your document:

    1. While viewing the LexisNexis ribbon, click the Check Cite Format button (Get Cited Docs). The document is analyzed and if any citations are identified, a list of them appears in the Check Cite Format report, located in the right-hand pane.
    2. Review each of the citations listed and make any necessary corrections, based on the following:

Icon What It Means

Green Check Mark

The citation is recognized by Lexis® for Microsoft® Office and does not require any further action.


Yellow Exclamation Point

  1. Click the citation. The area around the citation expands to show options for resolving the citation format.
  2. Review the suggestions listed in the Suggestions box.
  3. Select the suggestion in the Suggestions box that best represents your citation and click Use Suggestion. The citation in the document is replaced with your correction.
  4. If no suggestions are listed, either edit the current citation to bring it into compliance (you can click Check Current to check it after you've made your changes), or accept the current citation as it is by clicking Use Current. The text as it appears in the Current Citation box is used in the document.

Green Check Mark

The selected text is not a valid citation, and Lexis® for Microsoft® Office cannot provide any suggestions. To correct the issue:

  1. Click the text. The area around the citation expands to show options for resolving the citation format.
  2. Either select Let me edit text of current citation and then make whatever changes are necessary to create a valid citation (click Check Current to check its validity), or click Not a Citation.
    1. Once you have reviewed a citation, its icon changes to one of the following:

Icon What It Means

Green Check Mark

This citation is valid, and its long and short form will be updated automatically as you work in the document. The citation reference will be included in its proper place in the Table of Authorities.


check mark in a yellow square

You have reviewed the associated citation and confirmed that it is acceptable. However, it does not conform to the selected style guide, so its long and short forms will not be automatically updated. The citation will be included in its proper place in the Table of Authorities.


check mark in a red circle

You have reviewed the text and confirmed that it is acceptable; however, Lexis for Microsoft Office does not recognize it as a citation. Still, it will be included in the Other section of the Table of Authorities. Any long and short forms will not be updated automatically.


Red Question Mark

You have reviewed the text and indicated that it is not a citation. The text will not be tracked by Lexis for Microsoft Office (i.e., long and short forms will not be managed, nor will it be included in the Table of Authorities).




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